Full Time Estate Manager in Western Malibu
Full-Time Estate Manager – Western Malibu, CA
Ultra-High-Net-Worth Principal | Multiple Properties (Malibu, Beverly Hills, Miami)
Overview:
An accomplished and discreet Estate Manager is sought to oversee the operations of three modern, luxury residences for an UHNW entrepreneur. The primary residence is a 5,000 sq. ft. beachfront property in Western Malibu, with additional 8,000 sq. ft. homes in Beverly Hills and Miami. The ideal candidate is a highly organized, proactive, and autonomous professional with exceptional attention to detail and a service-oriented mindset.
Key Responsibilities:
Property Oversight: Manage and maintain all aspects of three luxury residences, ensuring each property is impeccably maintained, secure, and guest-ready at all times.
Staff Management: Oversee and coordinate housekeepers at each location; foster clear communication and consistent standards across all properties.
Vendor & Contractor Coordination: Schedule and supervise vendors for maintenance, landscaping, security, and technical systems; ensure all work meets the highest standards.
Smart Home Systems: Oversee the operation and upkeep of advanced home automation systems (lighting, climate control, AV, security, etc.); liaise with tech support as needed.
Remote Management (Miami): Manage the Miami property remotely; conduct regular virtual check-ins with local staff and vendors. Occasional travel may be required.
Budgeting & Administration: Manage household budgets, invoices, and expenses; maintain records and track service schedules, warranties, and inventories.
Event & Guest Support: Coordinate with the principal and/or executive assistant for visits, guests, and private gatherings, ensuring seamless service and discretion.
Preventative Maintenance: Develop and maintain preventative maintenance schedules for all systems, appliances, and structures.
Autonomous Operations: Operate independently, anticipating needs and resolving issues with minimal oversight while maintaining consistent communication with the principal.
Qualifications:
Minimum 5–7 years of experience managing high-end private estates or multiple luxury properties.
Proven ability to manage remote teams and vendors effectively.
Strong knowledge of smart home technologies and modern household systems.
Exceptional organizational, communication, and problem-solving skills.
Highly professional, discreet, and comfortable working in UHNW environments.
Tech-savvy and proficient in household management software, digital record-keeping, and scheduling tools.
Based in the Los Angeles area with reliable transportation and flexibility for occasional travel.
Schedule:
Full-time, Monday–Friday with flexibility for occasional after-hours needs.
Compensation:
Competitive salary commensurate with experience, plus benefits.