Part-Time Hybrid Personal Assistant in Hermosa Beach

Location: Hermosa Beach, CA (Hybrid – In-Person & Remote) Schedule: Part-Time, Flexible (Approx. 16-24 hours/week) Compensation: Commensurate with experience – monthly retainer

About the Role:

We are seeking a highly organized, detail-oriented Personal Assistant to support a dynamic and engaged father of three based in Hermosa Beach. Client has taken a more passive Board Member role for the company he started. This is a newly created, part-time hybrid role that could evolve with the right candidate. The position involves a combination of family-related support and light executive assistance, with approximately 80% of the tasks focused on family and household coordination and 20% on professional matters.

The ideal candidate is proactive, discreet, adaptable, and thrives in a fluid environment. This is an opportunity to build a meaningful working relationship and grow with the role as the client’s personal and professional needs evolve.

Key Responsibilities:

Family & Household Support (Primary Focus):

• Coordinate scheduling and logistics for three children (including school activities, appointments, and travel).

• Liaise with multiple nannies to ensure seamless daily operations and communication.

• Oversee pet-related responsibilities for three dogs and two kittens (vet visits, grooming, supplies, etc.).

• Assist with household management across multiple residences (Hermosa Beach, Mexico, and Colorado), including travel preparation and vendor coordination.

• Manage family calendar and reminders for key dates (birthdays, appointments, school events, etc.).

• Handle errands, purchases, and other administrative or clerical tasks as needed.

Executive Assistance (Approx. 20%):

• Light calendar management and scheduling for professional commitments.

• Occasional assistance with board-related logistics or business correspondence.

• Maintain discretion and confidentiality in handling sensitive information.

Ideal Candidate Profile:

• Highly organized with exceptional attention to detail.

• Comfortable juggling family and executive tasks with efficiency.

• Excellent communicator and proactive problem-solver.

• Flexible, adaptable, and comfortable in a fluid, evolving role.

• Tech-savvy and experienced with calendars, task management tools, and general office software.

• Pet- and child-friendly with a calm, professional demeanor.

• Previous experience supporting high-level executives and/or families preferred.

• Valid driver’s license and reliable transportation required.

Additional Details:

• The client has taken a step back professionally for now, but future growth in professional responsibilities may expand the role.

• This is a unique opportunity for a candidate who thrives in a dynamic environment and wants to build a long-term working relationship with a kind, engaged, and forward-thinking client.