Full Time Personal/Family Assistant in Austin, TX
The Personal Assistant will provide high-level administrative and executive support to a female principal, managing her private and professional affairs with utmost discretion and efficiency. This exempt position requires significant independent judgment, decision-making authority, and the ability to proactively anticipate and address the principal’s needs. The role offers flexibility to work both in-person and remotely, adapting to the principal’s dynamic lifestyle between London and the United States.
As a Personal/Family Assistant you will:
Exercise independent judgment in managing complex daily events, logistics, and coordination, proactively anticipating and addressing the principal’s needs.
Strategically manage the principal’s and family’s calendars, resolving scheduling conflicts and prioritizing commitments.
Oversee all appointments and communications, ensuring responsiveness and exercising discretion in prioritization and follow-up.
Independently plan, organize, and facilitate comprehensive travel arrangements, including international itineraries, with foresight and precision.
Serve as the principal liaison between the Family Office and household staff, providing leadership, direction, and oversight to ensure high standards and effective collaboration.
Conceptualize, plan, and execute events, interpreting the principal’s vision and ensuring exceptional guest experiences.
Conduct thoughtful purchasing and gift selection, aligning with the principal’s preferences and exercising discretion in vendor and product selection.
Provide informed fashion advice and styling recommendations, supporting the principal’s aesthetic and event requirements.
Maintain superior household organization, proactively managing assets and implementing systems for efficiency.
Lead, supervise, and provide direction to house staff, ensuring performance standards are met and fostering a collaborative environment.
Screen communications and manage follow-ups, exercising independent judgment in handling sensitive information.
Drive personal and professional projects from conception to completion, demonstrating initiative and project management expertise.
Execute personal errands and special assignments with discretion, confidentiality, and a proactive approach.
What We Need From You
Bachelor's Degree Pref
5-7 years experience supporting high-level executives or principals with complex administrative and project management Required
Demonstrated ability to exercise independent judgment and discretion in decision-making.
Exceptional emotional intelligence and the ability to proactively meet the principal’s needs.
Superior time management and organizational skills, with the ability to prioritize and delegate effectively.
Excellent verbal and written communication skills.
Strong project management skills with a focus on proactive execution and leadership.
Positive disposition and a service-oriented, professional mindset. High energy.
Knowledge of the fashion industry or experience in a startup environment is a plus.
Proven ability to manage budgets and finances while maintaining high standards.
Experience supervising and coordinating with household staff in a leadership capacity.
Flexibility to work from the principal’s Miami-Key Biscayne residence and remotely, adapting to an international lifestyle.
Ability to work across time zones.
Valid Drivers' license Upon Hire Required