Full Time EA in Manhattan Beach (Mostly Remote)

Executive Assistant (Full-Time, Mostly Remote — Manhattan Beach, CA)

Location: Primarily remote with occasional on-site support in Manhattan Beach
Schedule: Full-time,
Monday–
Friday with flexibility for urgent matters
Compensation: Competitive, commensurate with experience

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy entrepreneur and family based in Manhattan Beach. This is a fast-paced, dynamic role that requires exceptional multitasking skills, judgment, and discretion. The ideal candidate thrives in an ever-changing environment and enjoys managing both professional and personal priorities seamlessly.

You will serve as the primary point of contact and right-hand support for the executive—handling a broad range of administrative, logistical, and coordination tasks to ensure the smooth running of business and family operations.

Key Responsibilities

• Executive Support

• Manage complex, high-volume calendars across multiple time zones, coordinating professional and personal appointments, travel, and meetings.

• Prioritize and manage incoming communications, including email and calls, ensuring timely and appropriate follow-up.

• Prepare and edit correspondence, reports, and presentation materials as needed.

• Anticipate needs and proactively manage tasks to keep projects moving forward.

• Travel & Logistics

• Coordinate extensive domestic and international travel—including flights, accommodations, ground transportation, and itineraries for both business and family members.

• Maintain travel documentation and ensure smooth transitions between locations.

• Project Management

• Support multiple professional ventures simultaneously, tracking progress, deadlines, and deliverables.

• Liaise with partners, clients, vendors, and household staff to ensure clear communication and task completion.

• Personal Assistance

• Handle personal scheduling, errands, and household-related coordination as needed.

• Manage family-related travel, appointments, and special events.

• Provide general support with lifestyle management and organization.

• Operations & Administration

• Organize and maintain digital filing systems, expense reports, and receipts.

• Support vendor management and payments in collaboration with accounting teams.

• Maintain confidentiality and exercise sound judgment at all times.

Qualifications

• 5+ years of experience supporting a C-level executive, entrepreneur, or family office.

• Strong proficiency with Google Workspace, Microsoft Office Suite, and scheduling platforms (e.g., Calendly, Zoom).

• Proven experience managing heavy calendars, multiple projects, and complex travel logistics.

• Excellent written and verbal communication skills.

• Ability to work independently, anticipate needs, and adapt quickly to change.

• Must be highly organized, resourceful, and solution-oriented.

• Comfortable working in a fast-paced, high-expectation environment.

• Must maintain the highest level of confidentiality and professionalism.

Work Environment

• Mostly remote, with occasional in-person meetings or local errands in the Manhattan Beach area.

• Must be available during Pacific Time business hours and occasionally outside regular hours for travel or urgent matters.